Safety on Site (HSE)
Record incidents and near misses, run toolbox talks, log safety observations, and track corrective actions through to verified closure.
Use this when: Something unsafe happened (or nearly happened) on site, you are running a safety briefing, or you want hazards and good practice recorded instead of forgotten.
The Safety area keeps three kinds of records: incidents (something happened), toolbox talks (you briefed the crew), and observations (you noticed something — good or bad). Incidents carry corrective actions that must be completed before the incident can close, so nothing is quietly filed away unresolved.
Three Kinds of Safety Record
Incidents
Something happened
Injuries, near misses, property damage, environmental events, and fires — investigated, actioned, and formally closed.
Toolbox talks
You briefed the crew
Short site briefings with topic, date, and attendees. Attendees prefill from the people assigned to the project.
Observations
You noticed something
Unsafe conditions you want fixed — or good practice worth recognising — tracked from open to actioned to closed.
Recording and Closing an Incident
Report incidents promptly, even near misses — the near miss you record today is the injury you prevent next month. Each incident records what happened (injury, near miss, property damage, environmental, fire, or other) and how serious it was, from first-aid level through medical treatment and lost time.
- 1
Report it
Anyone on the team records the incident with the project, date, type, severity, and what happened.
- 2
Investigate
Move it to under-investigation while you establish the cause. Attach photos and statements as evidence.
- 3
Assign corrective actions
Give each fix an owner and a due date — replace the guard rail, retrain the crew, fence the excavation.
- 4
Close it
Once every corrective action is completed and verified, close the incident. The record stays for audits and reviews.
Closure is earned, not clicked
An incident cannot be closed while its corrective actions are incomplete. Serious incidents — injuries or worse — automatically notify your admins the moment they are reported.
Corrective Actions Stay Visible
Every corrective action has an owner and a due date, and a daily check flags any that go overdue — the same discipline used for inspection follow-ups. The result: a safety promise made in a meeting is tracked like any other piece of work.
Toolbox Talks
A toolbox talk is a short, recorded safety briefing — working at height, hot works, monsoon precautions. Record the topic, the date, and who attended; the attendee list prefills from the project's assigned workforce so a talk takes a minute to log, not ten.
What Clients See
The client portal includes a read-only safety view of the information you choose to share, so clients see an active safety culture — not your internal investigation notes.