Equipment and Plant
Keep a register of owned and rented machinery, assign it to projects, log daily usage, and see what every machine really costs.
Use this when: You own or rent machinery — excavators, mixers, generators, scaffolding — and want to know where each machine is, what it costs, and when it is due for maintenance.
The equipment register lists every machine with its category, whether it is owned or rented, its rate, and its current status. Assign machines to projects and log daily usage — hours used, hours idle, fuel — and TaameerPro computes the cost and posts it to the project, so plant stops being an invisible expense.
The Equipment Register
Add each machine once, under a category such as earthmoving, lifting, concrete, transport, power, pumping, or scaffolding. For rented plant, record the vendor and the rental rate (per hour, day, week, or month); for owned plant, record your internal running rate. Registration and serial numbers keep the paperwork findable.
Status tells you where a machine stands at a glance: available, on site, under maintenance, out of service, or returned (for rentals that went back to the vendor).
Assign to a Project and Log Usage
- 1
Assign the machine
Put the machine on a project from its Equipment tab. It shows as on-site for that project.
- 2
Log usage daily
Record the date, hours used, hours idle, and any fuel cost. Used plus idle hours cannot exceed 24 — the log describes one day.
- 3
Cost posts automatically
TaameerPro computes the day's cost from the machine's rate and posts it to the project's cost ledger, alongside materials and labour.
- 4
Review utilisation
The project's Equipment tab shows recent logs, idle time, and the month's plant cost — rented machines sitting idle are the first thing to question.
Plant cost lands in the same ledger
Equipment usage is a cost source like any other, so cost tracking and budget alerts include your machinery — not just materials and wages.
Maintenance Dates
Each machine can carry a next-maintenance-due date and a service interval in days. Move a machine to under-maintenance while it is being serviced so nobody plans work around plant that is not actually available.
Good Practice
Log usage every day the machine is on site — idle days are exactly the data you want.
Record fuel on the usage log so the true daily cost of owned plant is visible.
Update status when a machine leaves site or goes for service, so the register reflects reality.
For rentals, set the machine to returned the day it goes back — it stops the meter in everyone's head.