Drawing Register & Revision Control
Keep a live register of drawings by number, discipline and revision, supersede a drawing atomically when a new revision lands, and warn anyone who opens an out-of-date sheet.
Use this when: Drawings are being revised on site and you need everyone building from the current revision — never a superseded one.
The drawing register lives inside Documents. A drawing is a document with extra metadata — a drawing number, discipline, revision code and status. The register shows only the current revision of each number, and superseding a drawing retires the old revision the instant a new one is issued, so no one builds from a stale sheet.
The Register
Open Documents and switch to the Drawings tab. Each row is the current revision of a drawing number — filter by discipline, status, or search by number and title. Superseded revisions are hidden by default; expand a row's history to see them.
A drawing carries a status: preliminary, for approval, for construction, as-built, or superseded. On a project's own Drawings tab the register defaults to for-construction drawings — what the field actually builds from.
Only current revisions are listed
The register never shows a superseded drawing in its default view, so the sheet you open is the one to build from.
Adding a Drawing
- 1
Upload with type Drawing
Choose document type Drawing, then fill in the drawing number, discipline, revision, status, and optionally scale and sheet size.
- 2
Watch for duplicates
If the drawing number already exists on the project, you are warned and offered Supersede instead — because a second live copy of the same number is never what you want.
Superseding a Revision
When a new revision lands, use Supersede rather than uploading a duplicate. Upload the new file, give it a new revision code and status, and the old revision is marked SUPERSEDED in the same action. Everyone assigned to the project is notified that a new revision is current.
Superseding is atomic: if two people try at once, only one wins and the other is asked to reload — the register can never end up with two current copies of the same number.
The SUPERSEDED banner
Open an old revision from any link and a large red SUPERSEDED banner sits above it, with a jump to the current revision. A superseded sheet can never be mistaken for the live one.
What Clients See
Drawings you mark client-visible appear in the client portal with the same revision and status signal, including the SUPERSEDED banner — so a client reviewing drawings sees exactly what the site team sees.